Guide · Quotes

Cleaning business quote template

A good quote does three jobs: it states the price, it states exactly what the price covers, and it sets the terms before anything goes wrong. Copy the template below into a doc, your email or your quoting app.

The template

[Your business name] · [phone] · [email] · [website]
QUOTE #[number]          Date: [date]          Valid until: [date + 14 days]

Prepared for: [client name] · [service address] · [phone/email]

SERVICE
Type: [standard / deep / move-out / recurring / turnover / exterior]
Frequency: [one-time / weekly / every 2 weeks / monthly / per checkout]
Property: [beds] bed, [baths] bath, approx. [sq ft] sq ft · Pets: [yes/no]

INCLUDED
- [Room or area]: [what you do]
- [Room or area]: [what you do]

NOT INCLUDED (available as add-ons)
- [e.g. inside oven, inside fridge, interior windows, carpet shampoo]

PRICE
Base service ................................ $[amount]
Add-on: [name] .............................. $[amount]
Travel / trip fee (if any) .................. $[amount]
Discount (if any) ........................... -$[amount]
TOTAL (per visit) ........................... $[amount]
[or: $[rate]/hour × [crew size] cleaners, estimated [x–y] hours,
 not to exceed $[amount] without your approval]

TERMS
- Assumes the condition shown in photos / at walkthrough. We'll call before any extra time.
- Deposit: [amount or %] to book; balance due [on completion / by invoice in X days].
- Payment methods: [card / ACH / Venmo / check].
- Reschedule or cancel at least [X] hours ahead; later changes: [fee].
- Access: [key / code / someone home]. Utilities (water, power, hot water) must be on.
- Satisfaction: tell us within [24] hours and we'll return to fix any missed item.

To accept: reply "Approved" or sign below.
Client signature: ______________________   Date: __________

This is an editorial template, not legal advice. Have your terms reviewed if you work under contracts with property managers or commercial clients.

How to fill it in

Price from your costs, not a guess. Estimate hours, multiply by your loaded labor cost, add travel and supplies, then apply your margin. Our calculators do this for Airbnb turnovers and pressure washing per sq ft; for move-outs see how to price move-out cleaning.
Exclusions prevent most disputes. If you don't clean inside the oven on a standard clean, say so and offer it as an add-on.
Give the quote an expiry date so you can update prices later.
Use one unit per trade: rooms or sq ft for houses and carpet, panes for windows, linear feet for gutters, sq ft per surface for washing. See carpet, window and gutter pricing.
Send it fast. A quote the same day, while the client is still comparing, is worth more than a perfect one next week.

Apps that build and send quotes

ResponsiBid: Startup free; Scaling $179/mo; Pro $229/mo; setup fee (amount not shown)
BunnyBid: Free start; Pro $19/mo or $190/yr
QuoteIQ: Essentials $29.99/mo (1 user); Beginner $99.99 (2 users); Pro $199.99 (4 users); Elite $299.99 (10 users); Max $699.99 (20 users); extra users $25/mo
Jobber: Core $49/mo no commitment, $39/mo on a 1-year commitment, $29/mo billed annually; Connect $139 ($119 / $99); Grow $199 ($169 / $149); Plus $499 ($439 / $399, includes 5 users); starting prices for the smallest team size; extra users $29/mo each; AI Receptionist add-on $29/mo (included in Plus)
Markate: $49.95/mo or $45.95/mo annual; +$5/employee; most add-ons $10/mo; Kate-AI $1/call (per wrenchstack)
Housecall Pro: Basic $79/mo ($59/mo billed annually, 1 user); Essentials $189 ($149 annually); MAX $329 ($299 annually), $35/mo per additional user on MAX; first-month promotions shown when checked

Most of these let you save line items and terms once, then send quotes with online approval and deposits. Check each vendor page for what your plan includes.

Guardrails for instant quotes

Set a minimum charge.
Send unusual jobs (heavy condition, hoarding, biohazard, commercial) to a manual review instead of an automatic price.
Re-check the price after a walkthrough if the home differs from the photos, and say so in the terms.

All quoting tools → Free pricing calculators

Prices are as shown on vendor pages or the cited source, as recorded in our directory. Always confirm on the vendor's site before buying. Not sponsored. Page checked 2026-10-18.

FAQ

What should a cleaning quote include?

Your business details, the client and address, service type and frequency, what is included and excluded, line-item prices or an hourly rate with an estimate, an expiry date, and terms for deposit, payment, cancellation, access and condition.

How do I write a cleaning estimate?

Estimate the hours from the home size, condition and scope, multiply by your loaded labor cost, add travel, supplies and overhead, apply your margin, and write the result into a quote that lists exactly what it covers.

Is there free software to send cleaning quotes?

Among tools in our directory, ResponsiBid lists a free Startup tier and BunnyBid lists a free start (limits not confirmed). You can also send this template by email or as a PDF.

Should a cleaning quote have an expiry date?

Yes. A validity period, for example 14 or 30 days, lets you change prices later without arguments over an old quote.