Trades › Pool cleaning & service › CRM, invoicing & payments
Pool service billing, chemistry records and CRM
Pool service billing mixes flat monthly service, chemicals used and repairs, often billed in arrears for a whole route at once. A pool CRM keeps each body of water, its equipment and its chemistry history with the customer, which also speeds up repair quotes.
What matters for this job
- Check whether chemicals used can be billed automatically from visit records.
- Look for batch invoicing for the whole route at month end.
- Store equipment details (pump, filter, heater) per pool.
Editorial guidance from CleanScout, not vendor claims.
Tools for this job (11)
Listed alphabetically, not ranked. Price as shown on each vendor's page on the date checked.
Scheduling, optimized routes, estimates, invoicing and card payments, chemical and material use records, checklists; priced per route/schedule with unlimited admins
Price: Basic $49/mo, Pro $99/mo, Growth $149/mo per route (paid monthly); added routes extra (e.g. Pro +$50/mo per route); texting $5/mo plus message packs from $50 per 1,000
Price checked 2026-10-19 · AI: Not stated
Booking, dispatch, invoicing, payments
Price: Basic $79/mo ($59/mo billed annually, 1 user); Essentials $189 ($149 annually); MAX $329 ($299 annually), $35/mo per additional user on MAX; first-month promotions shown when checked
Price checked 2026-10-19 · AI: Not stated in sources
Quotes, scheduling, invoicing, payments
Price: Core $49/mo no commitment, $39/mo on a 1-year commitment, $29/mo billed annually; Connect $139 ($119 / $99); Grow $199 ($169 / $149); Plus $499 ($439 / $399, includes 5 users); starting prices for the smallest team size; extra users $29/mo each; AI Receptionist add-on $29/mo (included in Plus)
Price checked 2026-10-19 · AI: Yes (AI Receptionist add-on; Jobber AI Voice and Chat)
Route optimization with drag-and-drop, chemical dosing calculated from readings, chemical use and cost tracking, quotes that become jobs and invoices, automatic or manual billing
Price: $65/mo per active field technician plus a monthly base fee for unlimited office users (base amount is shown by the page calculator; third-party reviews read it as $50/mo)
Price checked 2026-10-19 · AI: Not stated
Scheduling and dispatch with route optimization, water chemistry per visit with LSI and dosing suggestions, service reports, quotes, invoicing via Stripe, inventory, GPS time tracking
Price: $125/mo for the first user + $25/mo per additional user; add-ons: QuickBooks Online +$25/mo, customer texting from $10/mo, video storage +$25/mo; users can be turned off seasonally
Price checked 2026-10-19 · AI: Not stated
Water testing with chemical dosage calculator; Field plan adds job scheduling and route optimisation, seasonal recurrences, quotes with deposits, invoicing and batch billing
Price: Lab $49/mo (in-store water testing); Field $66/mo (1 tech + 1 admin); Pro $115/mo; currency not labeled on the page (Australian vendor)
Price checked 2026-10-19 · AI: Not stated
Scheduling, dispatch, invoicing, payments and customer communication for recurring route-based service; free branded homeowner app; markets to pool and spa, and window cleaning
Price: $149/mo base fee includes unlimited admins and 1 technician license; price for more technicians shown by the page calculator
Price checked 2026-10-19 · AI: Not stated
Satellite measuring for quotes, AI estimator, review tools
Price: Essentials $29.99/mo (1 user); Beginner $99.99 (2 users); Pro $199.99 (4 users); Elite $299.99 (10 users); Max $699.99 (20 users); extra users $25/mo
Price checked 2026-10-19 · AI: Yes (vendor mentions an AI estimator)
Good/better/best estimates that convert to jobs, drag-and-drop scheduling and dispatch, customer job history, call and text with customers; unlimited users
Price: Starter $245/mo ($208/mo billed annually); Plus $382 ($325); Pro $627 ($533); unlimited users
Price checked 2026-10-19 · AI: Not stated
Jobs, quotes, scheduling, invoicing; unlimited users on paid tiers
Price: Free $0 (30 new jobs/mo); Starter $29/mo (50 jobs); Growing $79 (150); Premium $149 (500); Premium Plus $349 (1,500+); no per-user charge on paid plans
Price checked 2026-10-19 · AI: Not stated
Route builder, service reports and emails, customer portal, invoicing and online payments; higher plan adds quotes, job management, recurring work orders, route optimization, dosing calculator and required checklist items
Price: Getting Started $1/mo per serviced location ($49/mo minimum, covers 49 locations); Scaling Up $2/mo per serviced location ($98/mo minimum); Enterprise (1,000+ pools/mo) custom; add-ons: AI Phone $99/mo, Marketing Suite $150/mo
Price checked 2026-10-19 · AI: Yes (AI Phone add-on)
Price summary
| Tool | Price as shown | Price checked |
|---|---|---|
| GorillaDesk | Basic $49/mo, Pro $99/mo, Growth $149/mo per route (paid monthly); added routes extra (e.g. Pro +$50/mo per route); texting $5/mo plus message packs from $50 per 1,000 | 2026-10-19 |
| Housecall Pro | Basic $79/mo ($59/mo billed annually, 1 user); Essentials $189 ($149 annually); MAX $329 ($299 annually), $35/mo per additional user on MAX; first-month promotions shown when checked | 2026-10-19 |
| Jobber | Core $49/mo no commitment, $39/mo on a 1-year commitment, $29/mo billed annually; Connect $139 ($119 / $99); Grow $199 ($169 / $149); Plus $499 ($439 / $399, includes 5 users); starting prices for the smallest team size; extra users $29/mo each; AI Receptionist add-on $29/mo (included in Plus) | 2026-10-19 |
| Pool Brain | $65/mo per active field technician plus a monthly base fee for unlimited office users (base amount is shown by the page calculator; third-party reviews read it as $50/mo) | 2026-10-19 |
| Pool Office Manager | $125/mo for the first user + $25/mo per additional user; add-ons: QuickBooks Online +$25/mo, customer texting from $10/mo, video storage +$25/mo; users can be turned off seasonally | 2026-10-19 |
| Pooltrackr | Lab $49/mo (in-store water testing); Field $66/mo (1 tech + 1 admin); Pro $115/mo; currency not labeled on the page (Australian vendor) | 2026-10-19 |
| ProValet | $149/mo base fee includes unlimited admins and 1 technician license; price for more technicians shown by the page calculator | 2026-10-19 |
| QuoteIQ | Essentials $29.99/mo (1 user); Beginner $99.99 (2 users); Pro $199.99 (4 users); Elite $299.99 (10 users); Max $699.99 (20 users); extra users $25/mo | 2026-10-19 |
| Service Fusion | Starter $245/mo ($208/mo billed annually); Plus $382 ($325); Pro $627 ($533); unlimited users | 2026-10-19 |
| ServiceM8 | Free $0 (30 new jobs/mo); Starter $29/mo (50 jobs); Growing $79 (150); Premium $149 (500); Premium Plus $349 (1,500+); no per-user charge on paid plans | 2026-10-19 |
| Skimmer | Getting Started $1/mo per serviced location ($49/mo minimum, covers 49 locations); Scaling Up $2/mo per serviced location ($98/mo minimum); Enterprise (1,000+ pools/mo) custom; add-ons: AI Phone $99/mo, Marketing Suite $150/mo | 2026-10-19 |
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